Best Printer and Copier Brands for Small Businesses for Success
Choosing the right printer or copier can have a major impact on a small business’s productivity, operational costs, and overall efficiency. From day-to-day document handling to professional-quality marketing materials, reliable printing equipment plays a vital role in how smoothly a business runs. With many brands on the market offering a range of devices for different needs and budgets, small business owners need a solution that is dependable, affordable, and scalable.
Here’s a breakdown of the top printer and copier brands that cater well to small businesses and the particular strengths that make each brand stand out.
HP (Hewlett-Packard)
HP is widely known for offering some of the most reliable and easy-to-use printers for businesses of all sizes. For small businesses, HP’s OfficeJet Pro and LaserJet Pro lines provide fast printing speeds, mobile printing capabilities, and strong security features.
Why it’s a top pick:
- Budget-friendly models with enterprise-level performance
- Strong security features for protecting business documents
- Broad compatibility with cloud services and mobile devices
HP’s robust support network and warranty programs also make it easier for small businesses to keep their operations running with minimal downtime.
Brother
Brother has built a strong reputation among small businesses for its compact, cost-efficient machines that are ideal for high-volume printing. The Brother HL and MFC series offer impressive page yields, automatic duplex printing, and wireless connectivity, all at an accessible price point.
Why it’s a top pick:
- Low cost-per-page, ideal for high-volume printing
- Compact footprint to save space in small offices
- Reliable performance with minimal maintenance
Brother devices are especially well-suited for law offices, accounting firms, and administrative teams with significant black-and-white printing needs.
Canon
Canon is known for blending functionality with image quality, making it a popular choice for businesses that value both text and graphics printing. The Canon imageCLASS and PIXMA series deliver strong performance in both monochrome and color, often including scanning, copying, and faxing in a single device.
Why it’s a top pick:
- Superior image and color quality
- Versatile all-in-one devices with scanning and fax capabilities
- User-friendly interface and setup
For businesses that create promotional materials in-house, Canon’s focus on image clarity and accuracy can be a significant advantage.
Epson
Epson’s EcoTank line has revolutionized business printing by eliminating traditional ink cartridges and replacing them with refillable tanks. This results in extremely low printing costs over time, making it an attractive option for budget-conscious small businesses.
Why it’s a top pick:
- Extremely low cost-per-page with refillable ink tanks
- Energy-efficient and environmentally friendly
- Ideal for color-heavy printing needs
Epson printers also support high-resolution printing, making them great for visual-heavy businesses like design studios and marketing firms.
Xerox
While traditionally associated with large enterprises, Xerox also offers a range of compact, affordable models for small business use. The Xerox WorkCentre and Phaser lines offer professional-grade print quality with advanced workflow solutions.
Why it’s a top pick:
- Built-in workflow automation tools
- High-speed output and superior durability
- Secure document handling
Xerox is a smart choice for businesses that want to future-proof their print environment with scalable devices that can grow alongside the company.
Lexmark
Lexmark printers are engineered for performance and durability. Many small businesses choose Lexmark for its reputation of delivering consistent output and its robust security features.
Why it’s a top pick:
- Enterprise-grade security protocols
- Fast print speeds and high monthly duty cycles
- Cloud integration and mobile printing support
Lexmark devices are particularly well-suited for healthcare providers, legal offices, and government contractors who require secure document handling.
Supporting Success with Managed Print Solutions
Investing in the right printer or copier is just the first step. For small businesses looking to truly optimize their print environments, managed print solutions can offer a significant advantage. These services help organizations monitor usage, automate supply replenishment, reduce waste, and lower total printing costs. By outsourcing print management, businesses can free up internal resources and focus on what matters most, serving their customers and growing their operations.
Managed print services can also enhance security, streamline maintenance, and provide scalable solutions that grow with your business. Whether you’re printing contracts, invoices, or marketing collateral, having a reliable and optimized print strategy in place can dramatically impact your bottom line.
The best printer or copier for your small business depends on your specific needs, and your needs could include high-volume output, image quality, security, or affordability. Brands like HP, Brother, Canon, Epson, Xerox, and Lexmark each bring unique advantages to the table. Pairing a quality device with the right support strategy, such as managed print services, can set your business up for long-term success.
Before making your final choice, consider factors like print volume, space, color requirements, and network compatibility. With the right tools in place, your office will run more efficiently, your employees will stay productive, and your clients will notice the difference.
